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Agosto Blog

Wednesday
24Feb2010

Agosto's CEO talks with Google and Connectwise on Client Successes with Google Apps

Aric Bandy Agosto's CEO visits Google's Campus in Mountain View, California to participate in a discussion with Google and Connectwise (a leading IT Professional Services Automation Tool)  about how Google Apps is changing the way businesses collaborate.

 

Saturday
06Feb2010

Slap 'em down with Apps

Front of shirt

 Back of Shirt

Aric Bandy recently went out to Google to work on a tv spot and further collaboration.  We did this as a sign of our appreciation to the Google Engineers and related staff.  We made some gift bags with products from the clients we migrated to Google Apps.  Instead of the usual "swag," like a branded cup we went with some "unique swag."  The logos being swatted down are the usual suspects in mail platforms.  Whenever we can, and if it makes sense, we continue to help our customers move to the cloud for mail and collaboration.

If you want one a shirt let us know, there are a few left.

The model in the picture is Dylan, one of our unwavering engineers.

Friday
20Nov2009

Market your Business Socially: Agosto Presents at The College of St. Scholastica

Some executives have successfully led initiatives to use social media to build and maintain their brand. Other executives may be unsure of the benefit of social media, but are concerned about managing their organization’s reputation. With any new technology there are challenges and risks to manage during the adoption process.

The panel of experts proposed key success factors that lead to value for business, identify risks to avoid, and initiated a dialog regarding the legal and ethical issues associated with these new technologies. Panelist include: Aric Bandy, IT consultant and entrepreneur, Chad Weinstein, Director of the Hill Center for Ethical Business Leadership and Jeff Rich, VP of Marketing at the College of St Scholastica. Moderated by Dr Kurt Linberg, Dean, School of Business and Technology, College of St Scholastica. 

View a video of the panel below:

 

Monday
16Nov2009

Google Apps - The Best Features of 2009

One of the best things about SaaS and Google Apps specifically is that the product is continually evolving.  More times than not, I or a client has said "I'd really love this feature in Google Apps" and within a month or two its part of the feature set.  In the past year, over 100 new features have been rolled out to Google Apps.  In a way, the conspiracy theorists are right in saying that Google is listening in however its not while wearing trench coats, dark sunglasses or in-ear walkie talkies.  Google is listening to the clients.  With a solid social eco-system around Google, the Google Apps team can hear directly from customers and continually evolve the platform. 

So, with that, here's the best new features of 2009:

Google Apps Sync for Microsoft Outlook
Enjoy the reliability and affordability of Google Apps, but allow users to keep Outlook as their client if they want. Users can get their email, contacts, and calendars in Outlook while also being able to access all of their data in the cloud.

Mobile support for BlackBerry, iPhone, and Windows Mobile phones
With Google Apps, if you aren't in front of a computer, you can still access your data and be productive. Blackberry, iPhone, and Windows Mobile users can manage their email, contacts, and calendars from their mobile phones. And if you have a Blackberry Enterprise Server, be sure to take advantage of the Google Apps Connector for BlackBerry Enterprise Server, which adds administrative control and added security for BlackBerry access.

Offline access
Have your laptop but no Internet connection? Not a problem with Google Apps, which offers offline access to Gmail, Calendar, and Docs.


Shared contacts
Premier Edition admins can robustly manage shared contacts on their domains by creating a global address list for users accessible in both the Gmail web interface and Outlook. With this feature, users can access others' phone numbers, addresses, and custom fields that you define. As an admin, you can also use the directory sync service to connect Google Apps to your exisitng LDAP directory.

- Aric Bandy

Saturday
01Aug2009

eDiscovery Simplified: The business impact of eMail Archiving

 

I have been consulting with a wide variety of organizations over the last 10 years and one of the most common topics brought up is eDiscovery/eRetention. Most leadership teams are unfamiliar with how these policies impact their business and I thought it could be both a helpful and interesting discussion.

Let’s start with defining the meaning of legal discovery: http://en.wikipedia.org/wiki/Legal_discovery

And now eDiscovery:http://en.wikipedia.org/wiki/EDiscovery

 

WHAT DOES THIS REALLY MEAN?

 

Now that we have that straight we can end our discussion, right? Not so fast. The confusing part of the eDiscovery definition, as described in Wikipedia, is how the legal system holds organizations responsible for electronic evidence. How much information do we have to keep? What policies and procedures should we follow? Most importantly, how can we automate these processes so we don’t have to hire more people? Unfortunately, there are no specific guidelines given by the courts for when you become involved in a an eDiscovery request. What the courts seem to be doing is providing guidance through decision. And, the decisions seem to point to following “best efforts” to preserve and protect prospective digital evidence.

 

So let’s apply this newly found eDiscovery knowledge to our problem of retaining eMail. How many of you work for organizations that restrict the size of your mailboxes? How many of you work for organizations that allow you to delete email? How many of you work for organizations that allow you Archive (PST, TAR, ZIP) your local mailboxes yourselves? If you answered “YES” to any of these questions then the organization you work for is probably in violation of the interpreted eDiscovery rules of Civil Procedure. The impact of this can be extremely costly and even put you out of business if your organization is ever involved in a legal dispute where eDiscovery is initiated. Let me give you an example from March of 2004:

 

In March 2004, Bank of

America was fined $10 million by the Securities and Exchange Commission (SEC) for failing to retain email records for the time stipulated by the regulation and for failing to submit the information requested by SEC in a timely manner.

 

 

This may be an extreme example, and although public companies are now required to follow specific regulatory guidelines around eMail retention, the impact on small to medium size business can be even more severe. Think about how costly an eDiscovery request might be for a 20 person organization that has been storing volumes of unstructured files for a decade or more. Having 4 to 5 people in this company spend time and energy to dig up such files could potentially put the company out of business. Here is another example in recent history: 

 

 

In January 2008, U.S. District Court Judge Barbara L. Major hit Qualcomm with an $8.5 million penalty for failing to produce e-mail relevant to a patent lawsuit against Broadcom.

 

 

Public entities have not been excluded from these fines by the courts:

 


In June 2007, the city of Dallas settled a wrongful termination suit for $1.55 million after the city failed to turn over records, including e-mail, relevant to the case.



One simple way to considerably reduce this risk is to archive your email. eMail archiving systems are now considered main stream applications and are fairly simple to implement. Before implementing a system, you need to either formally complete an eDiscovery audit and develop comprehensive retention policies for both physical and digital assets, or you can attack the most pressing concerns of your organization first, such as unstructured files and eMail. Most organizations attack eMail first. Here are the reasons why:


  •  Compliance

It is estimated that over 10,000 compliance regulations have been enacted around the world. Think about the Bank of America reference above.

(SOX, GLBA, SEC, NASD, HIPAA, FDA, FOIA, NARA)

 

Although many regulations exist and each seems to have its own requirements, compliance is based on three main concepts:

 

1. Data permanence – The notion that data must be retained in its original state

without being altered or deleted.

2. Data security – Information that is retained must be safeguarded against all

security threats which include access by unauthorized persons as well as anything

which could physically damage or endanger the availability of the information.

3. Audit Readiness – The concept of having information duly protected but easily

accessible in a timely manner by authorized personnel whenever required.


  •  Litigation support

Nearly all companies in the course of regular business activities become implicated in lawsuits. The cost of producing the information for litigation can be colossal and can often outweigh the damages sought in the suit. This is most common in organizations that do not have an adequate email archiving solution in place. For example, the cost for restoring 77 tape backups in the case Zubulake vs. Warbung (USB Bank) amounted to $165,954 and the relative review costs totaled to $107,694.

 

  •  Storage management

It is estimated that one in every four organizations increases its storage needs by more than 25% a year. This escalation is attributed to the increase in use of email in general plus mounting surge of attachments that increased the size of the average email from 22 KB to 350 KB. In fact, it is estimated that nearly 50% of organizations are providing more than 150 MB of storage per user. Organizations often make use of email storage quotas to prevent message stores from growing and degrading server performance.

 

  •  Knowledge management

An organization’s email system is a corporate knowledge repository. It contains a wealth of critical information that is vital to a business. Providing access to this corporate asset makes users more productive. An email archiving system provides appropriate knowledge management tools (e.g. email records sorting, advanced search and retrieval functions) that enable IT and end users to intelligently manage the knowledge base contained in the company’s email archive.

 

 

Here is an overview of the business impact of eMail Archiving (Information Week, October, 2008):

 

 

 

 

Here is another interesting chart showing reasons to deploy eMail Achiving (Compliance is not the only reason):

 

 

 

 

In conclusion, it would benefit each of our respective organizations to begin to develop our own eDiscovery policies. Our highest exposures are most likely with the applications we frequent. These provide internal and external evidence of communication and are easily circumvented by our organizational users especially when there are no proper polices in place. An eMail archiving system along with retention policy controls will dramatically reduce our eDiscovery risk. The additional benefits include knowledge management, storage management and compliancy.

 

Feel free to comment or contact me directly with your questions or thoughts.

 

-Rick Erickson

Agosto CIO Consultant and Founder




 

Friday
24Jul2009

Register Now: VoIP Lunch and Learn

What if you could lower your monthly telecom costs and get a better phone system?

Join Agosto for a special lunch and learn event where we will explore the different VoIP solutions available, and focus on a fully hosted and managed solution powered by Cisco and Enventis Telecom.

Agosto, Inc. has been delivering premier managed IT services and support solutions for over 8 years. As a partner of both Cisco Systems and Enventis Telecom, we are proud to bring a managed VoIP solution called SingleLink™.

SingleLink™ is a Cisco-based, hosted and managed voice and data solution for small to medium sized businesses, providing your voice, messaging, and internet services all the way from the T1 to the handset. Delivered as a completely proactive, managed service with live support available 24x7, this enterprise-level, customizable solution provides you with only the features you want, as a per user per month service. No more costly upfront investments in products or features you will not need or use.

Join us for lunch as we explore your needs and provide a hands-on demonstration of the solution available to you. To register click on the image above.

We will also be raffling Twins Tickets at this event.

When: Thursday, August 20th 2009

Time: 11:30 to 12:00 Networking / Lunch 12:00 to 1:00 VoIP Seminar

Where: Agosto's Minneapolis HQ 901 N. 3rd Street Suite 115 Minneapolis, MN 55401

Friday
22May2009

Web2.0 tools that I use

While consulting I’m often asked about the applications and tools I use.  

Here’s a list of the tools I use: Get Dropbox (online file storage):  www.getdropbox.com

Twitter: www.twitter.com

Google Apps: www.google.com/a

Short URLs: http://bit.ly/

News:  www.digg.com / www.fark.com

Teleconferencing: www.skype.com / Google Chat / www.tokbox.com

Blogging: www.wordpress.com / www.squarespace.com

Universal Instant Messenger: www.digsby.com

Credential Management: http://keepass.info/

Intranet: http://www.backpackit.com/ Google Sites

What do you use? - Aric Bandy

Thursday
30Apr2009

Social Networking Tips

As I comb the Internet I occasionally stumble across great articles / blogs that clearly articulates a point.  This blog clearly captures how to approach Social Networking  http://bit.ly/EadTJ - Aric Bandy

Here's the highlights:

There are some key learnings about social media that every corporate social media marketer should know:

  • Every brand can be and should be “social” - Conversations about your brand and products are happening everywhere. You need to be part of the conversation and if H&R Block can make taxes social, your product can be social too.
  • Just get started – It doesn’t take a big budget to get started in social media marketing. In fact, much of social media marketing is human capital. Start by listening. Set up Google alerts to look for conversations about your brand or product. Use TweetDeck and set up a brand search to monitor what is going on about your brand or product in the Twitterverse. Then participate in the conversation, just remember to be authentic, honest and transparent and you will be fine. If you take the first steps to engage in the conversation you will learn more about how your brand or product fits into the social media space and it will help guide any future programs.

  • Integrated marketing vs. social media - There is a difference between an integrated marketing campaign that includes viral components or online/offline coordination and a social media program. A marketing campaign has a short life; it is singular in desired action and is usually focused on demand generation. A social media program is a commitment to engage and communicate with consumers where the consumer wants to communicate. If you are going to start a marketing campaign with social elements versus a social media program, you must start with the end in mind. The worse thing a marketer could do is build a group of fans, friends or followers without a clear exit strategy after the campaign is completed.
  • Find your brand’s own path – What works for one brand in social media does not mean it is right for another. For example, the path of engagement with a movie franchise is very different than engaging consumers about taxes. Remaining true to your brand promise is the best way to approach social media. Utilize your brand promise as a guiding principle across all your social media efforts. Reflect it in the content that you create, the tone that you use, and the programs that you develop.

  • Media $ versus human capital – I mentioned human capital earlier. Companies can spend a lot of money trying to launch a social media program. For the most part, I would really classify those efforts as an integrated marketing campaign. Your approach and funding of an integrated marketing campaign needs to be in line with the size and scope of your overall marketing budget. Social media programs can be a lot more cost efficient from a media budget standpoint, but, you still need human capital to run them. In many cases you may be trading media $ for the human capital needed to run a program. For example if you are taking the first step of listening and engaging in the conversation, there is no media buy necessary. However, you do need to have some person dedicated to scanning and responding. Ideally, that person is an employee of the company. Why this should be an employee leads to the next tip.
  • Agencies play a great role, but the voice needs to be the company’s -There have been many company backlashes by having your agency respond in the social media space. Remember that the consumer wants to connect with you, not your agency. Your agencies can monitor and identify opportunities, but it is the company that needs to respond – authenticity is key.

  • Your agency needs to walk the walk – I hate paying an agency to learn on my dime. When we started three years ago, social media was so new and changing so rapidly that we were all learning together. Today there are many different agencies that are building expertise in social media including public relations firms, interactive agencies and newly formed agencies focusing on social media. As you select an agency partner make sure that they don’t just talk the talk but also walk the walk. Are they active in social media? Does the agency blog or twitter? Judge the agency not solely on their pitch, but also on their actions.
  • Get legal involved early – Your legal department can be an ally or a roadblock. What you need to understand is that in the area of social media there is not a lot of legal precedence to draw on. This makes your legal department nervous because it is more difficult to know the best way to protect the company. Involve your legal department early and help them understand your goals so you can build a partnership and not hit as many roadblocks. Ask your legal department to help you solve for the risks versus just state that you cannot proceed with a program. There are always solutions to mitigate risk. You and your legal department can find solutions together.
  • Have a crisis management plan – The recent Dominoes episode clearly identifies the need of a crisis management plan. In a world of 24x7 communications, the brands that can respond quickly to a crisis will be the brands that weather the storm. A good crisis management plan must begin with active monitoring. Judgment will need to be exercised to distinguish a customer service issue from a true crisis management situation. Once a crisis has been detected, the brand will need to respond in a matter of hours not days. Early action will help nip a crisis in the bud before it explodes into something larger. No action or ignoring it will only exacerbate the issue. A brand that is already active in social media will also carry more credibility and rally more supporters to come to the brand’s defense.

  • Selling the C-Suite or ROI – One of the most popular questions that I get asked is how to build support at the C-level. Having a clearly defined objective is critically important to gain support of any initiative. However, everyone is always focused on the ROI or return on the investment. I have defined ROI a little differently in this new and emerging space as Risk Of Ignoring. There is an absolute change occurring in how we communicate and seek information as a society. The millennial generation is the first digital native generation with very different expectations of companies and marketing. In the not so distant future the millennials will be a larger purchasing demographic than the boomers. Not understanding this segment will be detrimental for future marketers. 


Watch Shift Happens and share it with your senior leadership team. It is a great example of how we are living in exponential times.

Thursday
23Apr2009

Cloud Computing and Social Networking - An Overview

I recently had an opportunity to present at the Rotary Club of Minneapolis. I presented an overview on two topics that continually arise in my IT Steering Committees and consulting engagements: Cloud Computing and Social Networking. These are two trends that are drastically changing the way business is done today.


 

Click here to download the presentation:

SaaS | SocialNetworking: An Overview

Thursday
29Jan2009

Microsoft drops BI Solution and focuses on tools

In a recent change, Microsoft has decided to drop their performance management solution and opted to incorporate aspects into Sharepoint.  Most SMB's will benefit with the additional tools but those organizations that have adopted a Microsoft-based solution will be left trying to find a bolt-on replacement.   

Read more here.